Privacy and Safety
EU Community of Practice on Peace Mediation: Registration
During registration, we ask for your full name and your email address so we can follow up and keep you informed about the event and the EU CoP24. This information is held by the EU CoP24 Steering Group and used exclusively in the context of this work. It will be processed by OneTec, our GDPR-compliant provider, who will use it exclusively to contact you with more information regarding access to the venue (both physical and online), and to print your badge, should you be selected as an in-person participant.
Online safety and code of conduct
Our event is hosted at the Zoom Events platform. Zoom Events provides a safe space for participants to interact with each other. Each Zoom session will be moderated, as will the Lobby chat.
To ensure a safe, cooperative and positive environment, we ask that participants comply with our code of conduct:
Use your real name. Participants who use pseudonyms will not be allowed access to the Zoom sessions nor to the Lobby Chat.
Think before you write: keep your chat interventions thoughtful and cooperative.
Keep audio on mute when not speaking. Our moderators will enforce this rule.
When in use, make sure your camera only shows you, and that your background does not disclose any personal information.
Treat others with respect, irrespective of their social background and position on the topics discussed.
Do not disclose personal information and stick to professional interaction. Avoid sharing email addresses and phone numbers on open chats, and do so only in private chats.
Speak to us and report users who do not comply with the code. If a participant does not comply with this code, others may report them. In these cases, our team of moderators may have access to the interactions of the reported participant, who may be banned from accessing the event.
Consent for photographs, audio and video recording
During the roll-out of this activity, photographs, audio and video recording of speakers and participants may be taken. They may be reproduced on various media outlets and products, including the websites (e.g. by the European External Action Service, the European Commission, the College of Europe – lead partner of the ERMES III project), publications, social media, and other platforms, in connection with the event.
Participants’ personal details or full names (unless already public) will not be used in photographs or videos on the website, or other online and printed platforms. In line with the current EU legislation , participants permission is required before such recordings or photographs can be taken.
Participants have the right to request pictures and videos to be removed from websites, social media or future versions of printed materials at any time.
Furthermore, participants have the right to know if their data is being processed and to consult, rectify, restrict and/or delete such data. To exercise these rights, participants can contact the College of Europe either in writing or by e-mail:
College of Europe - Bruges Campus
Privacy Office
Dijver 11
8000 Bruges
Belgium
privacy_office.be@coleurope.eu
The full privacy policy and the privacy notice for events can be found on the website of the
College of Europe.